Go to content

Inter-library loans

Definition of inter-library loans

If you need a book or another form of media that is not available at one of the libraries in Regensburg, we will order it from another German Library or even from abroad (special conditions may apply).

What can I order via inter-library loans?

You can order books and copies from books and scientific journals.

Excluded from interlibrary loan orders are the following:

  • works available in Regensburg
  • inexpensive works (up to 15 €), which can be obtained in bookshops
  • works of particular value (especially from the 16th and 17th centuries)

How do I order via inter-library loan?

  1. Search the local Regensburg catalogue plus.
  2. If you do not get any or not the desired hit in the tab "Regensburg Catalogue", you can find media from academic libraries in Bavaria and Berlin-Brandenburg under the third tab "Bavarian Library Union". Once you have found the book or journal you are looking for, you can place an interlibrary loan order via the "Services" tab.
  3. You have to be logged in for an interlibrary loan order.
  4. For a copy order, the lines Chair/Faculty ("Lehrstuhl/Fakultät") and Cost Centre of chair members (Kostenstelle von Lehrstuhlangehörigen"; user number: 0690...) have to be filled in, if the costs are covered by the chair. Otherwise, it is recommended to enter self-payer ("Selbstzahler") at this point. Students and city users should leave these fields blank, since they always pay for their copies themselves.

An online inter-library loan in the Bavarian Library Union is also possible via Gateway Bayern (switch to English at the bottom left of the page).

Special case: No matching item in the entire Regensburg catalogue plus, or the book cannot be found in Regensburg.
In this case, click on "Information" in the dark blue head bar and select "Interlibrary Loan". After another click on "Interlibrary Loan Order" you have to choose between: 

  • Interlibrary loan order: book
  • Interlibrary loan order: copy from a book
  • Interlibrary loan order: copy from a journal

Now you have to enter all the necessary information on the desired title into the form yourself.

If applicable: Please indicate that the copy at Regensburg cannot be found or is missing or that the online edition is currently not accessible.

Are e-books or e-journals available via inter-library loan?

E-books and e-journals are in some cases available for interlibrary loan (in accordance with the licence agreements between the lending libraries and the publishers).

You can only use e-books via interlibrary loan if your e-mail address is provided to us in your user account. If an e-book is made available to you via interlibrary loan, you will receive an e-mail with a link to the e-book which is valid for two weeks.

If you order the printed edition of a book, it may happen that the order is redirected to the electronic edition of the book. In this case you will receive a link that leads you to the e-book. The reverse case is also possible: instead of an e-book you will receive a printed copy via interlibrary loan.

If you order copies from e-books or an essay from an e-journal, you will receive a paper printout for a fee.

If an e-book or an e-journal is not available for interlibrary loan, use the printed copy of the book or journal for interlibrary loan.

What are the costs for inter-library loans?

Within the German lending system, books are (usually) sent free of charge.

For copies of articles of up to 100 pages, a flat-rate charge of € 1.50 is made for expenses.

(Current Corona special regulation: the nominal charge of 1.50 € per article copy is temporarily waived).

For special collections and for copies of 100 pages or more, other costs may apply.

International Loans (ILV) may be subject to high fees, depending on the supplying library and shipping costs. These fee-based orders will only be carried out after consultation with you.

Where do I collect and return inter-library loans?

At the lending desk of the Central Library (opening hours).

Each interlibrary loan medium is accompanied by a yellow paper strip with the deadline. It is imperative that this strip remains in the medium and is returned with it.

How will I be notified?

In any case, please provide us with your e-mail address (in your library account settings) before placing an interlibrary loan order!

Please allow at least seven days for processing. As soon as we receive the ordered books or journal articles, you will be notified by e-mail if you have entered an e-mail address in your library account.

You will also receive an e-mail if there are still questions regarding your order or if the interlibrary loan order is unsuccessful.

You can check the status of your orders at any time. Either in your user account in the Regensburger Katalog plus or with the signing team:

How long can I keep an inter-library loan?

Usually for four weeks plus one renewal (loan periods are determined by the supplying library).
The loan period is noted on the enclosed (yellow) inter-library loan confirmation and in your library account.

Each renewal takes place under reserve which means that the lending library can reclaim the book earlier.

Essay copies may be kept.

Other usage restrictions (e.g. reading room use, reproduction ban) are also set by the supplying library.

Contact Persons for inter-library loans

Contact persons for library users

Department Contact person Contact information
0941 943-
Interlibrary loan desk/ department for incoming interlibrary loans

Martin Beckstein
Wolfgang Daschner
Inge Medlhammer
Alexandra Schaller




Signing Team
(= processing of your interlibrary loan order)

Beate Lerch
(head manager)
Brigitte Roth
Elisabeth Sandner





Contact persons for libraries

Department Contact person Contact information
0941 943-
Department for outgoing interlibrary loans Petra Gürster
Juliana Kupfer



Click here to open the video in the Mediathek. 

  1. Homepage UR

University Library

Ask us

Phone: +49 941 943-3990

View of the University Library